Time Tracking & Payroll
Jeremy Mckinney
Last Update 4 bulan yang lalu
Crew Ops Pro replaces messy paper timesheets with a precise, GPS-enabled digital time clock. This system allows technicians to track their hours directly from the field while giving administrators real-time visibility into labor costs and streamlined payroll processing.
1. Setting Up Time Policies (Admins)
Before your team begins tracking time, configure your organization's rules in Settings.
• Geofencing: Enable geofencing to flag clock-ins that occur outside of a job's service location.
• Rounding Policies: Set rules for rounding time entries (e.g., round to the nearest 15 minutes) to simplify payroll calculations.
2. For Technicians: How to Track Time
Technicians can track time via the mobile app (iOS/Android) or the PWA desktop version.
1. Job-Based Tracking: Navigate to the specific Job Card. Tap Clock In to start a "Job Session". This links your time directly to that customer and job for profitability tracking.
2. General Time: For non-billable work (like shop time or travel), you can clock in generally without selecting a specific job.
3. GPS Verification: When you clock in or out, the app captures a GPS location stamp. Ensure your device's location services are enabled,.
4. Breaks: Use the Start Break button to pause your time for lunch or rest periods. This ensures unpaid time is not calculated in your total hours.
Working Offline If you are working in an area with poor cell service, continue to use the app as normal. The "Offline Queue" will save your clock-in/out timestamps locally and automatically sync them to the server once you regain a connection,.
3. Managing Timesheets (Admins & Dispatchers)
Admins have a dedicated view to monitor and manage team activity.
• Reviewing Timesheets: Navigate to the Time tab to view daily and weekly summaries for all employees.
• Editing & Approvals: If a technician forgets to clock out, Admins can manually edit time entries. You can approve or reject timesheets before they are processed for payroll.
4. Processing Payroll
The Payroll Manager helps you convert worked hours into paycheck data.
2. PTO & Time Off: The system tracks Paid Time Off (PTO) accruals and balances. Approved time-off requests are automatically included in payroll calculations.
3. Exporting Data: Once a pay period is approved, you can export the data to a CSV file. This file includes regular hours, overtime hours, and PTO, ready to be imported into your external payroll software,.
5. Reporting
• Job Profitability: Compare labor costs (logged hours × hourly rate) against job revenue to ensure you are pricing your services correctly,.